![]() ![]() any part of a copy, reproduction or duplicate referred to in paragraph (g).Īs noted in (g) and (h) above, a document includes any copy, reproduction or duplicate of a document, or any part of a copy, reproduction of a document.any copy, reproduction or duplicate of anything referred to in paragraphs (a) to (f) and.anything whatsoever on which is marked any words, figures, letters or symbols which are capable of carrying a definite meaning to persons conversant with them and.any film negative, tape or other device in which one or more visual images are embodied so as to be capable (as aforesaid) of being reproduced therefrom and.any disc, tape, sound track or other device in which sounds or other data (not being visual images) are embodied so as to be capable (with or without the aid of some other equipment) of being reproduced therefrom and.any label marking or other writing which identifies or describes anything of which it forms part, or to which it is attached by any means whatsoever and.any book, map, plan, graph or drawing and.Section 5 defines ‘document’ as, in addition to a document in writing: This is discussed later in this practice note. To the extent that a request is for information that is not available in a discrete form and an agency could produce it in a written form, section 19 requires an agency to produce a written document with the requested information. The definition of ‘document’ in section 5 is broad and captures essentially all information in any form.Įxamples of documents include: emails, diary and calendar entries, SMS and WhatsApp messages, CCTV footage, policy guides or manuals, letters, handwritten notes, file notes, sticky notes, files, photographs, telephone call or interview recordings and voice messages. When a valid request is received, an agency must ensure a thorough and diligent search is undertaken for all documents falling within the scope of the request. A request may be framed by reference to information that is contained in a particular document. This right of access applies to a document which exists at the time the request is made. Under section 17, a person may request access to a document of an agency or an official document of a Minister. ![]() All legislative references are to the Act unless otherwise stated. This practice note provides an overview of what is considered a ‘document’ under the Freedom of Information Act 1982 (Vic) ( the Act). What is a document, and what is actual or constructive possession? OVERVIEW
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